It is surprising how many small businesses have no guidelines for managing staff in their electronic environment. This resource should be an essential tool for any business, regardless of the size. See it as part of your ‘tools of the trade’.
Staff working on a computer supplied by a business can potentially cause havoc, and when an unexpected event DOES take place, it’s often unintentional.
If employees are not made aware of what is expected and what is unacceptable in a business computer environment, they are left up to their own judgement to determine what is right and what is wrong.
Some areas of concern are:
- · Mass storage devices infecting the network with a virus
- · Mass storage devices being used to remove sensitive company data
- · Potential infection of machine or network through an internet site
- · Blurred lines of ownership when personal devices are being used within the business
- · Integrity of data when versions of documents are shared between networks and devices
An Acceptable Use Policy, when implemented properly is a resource that will clearly define the boundaries and make staff accountable.
A comprehensive policy should cover topics such as:
- · General use guidelines
- · Acceptable use / unacceptable use
- · Network and desktop guidelines
- · Information guidelines
- · Social media guidelines
- · Enforcement
- · Breach and consequences
All Staff sign a copy at time of implementation, and new staff will sign a copy at time of employment into the business.
Generally, businesses that implement a robust Acceptable Use Policy find that it plays a positive part in behaviour within the business, and incidents are kept to a minimum as a result.
WebSafety NZ Limited helps businesses manage the internet simply. Find out more here: www.websafety.co.nz/business.php